Cover Letters

Sample Resignation Cover Letter

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Sample Resignation Cover Letter

Sample Resignation Cover Letters

Resignation letter is written when you are leaving a job for personal or professional reason, to send it to the management of the company where you work. Before sending the resignation letter, you need to inform the immediate reporting head about your decision. Once you are done with this, then you need to send the resignation letter to the HR or the other concerned authority of your organization. The reason for leaving the company may be on negative reason but that negativity should not reflect in your resignation letter.

Some information that needs to be mentioned in the resignation letter is:

  1. It is absolutely mandatory to mention your contact information. You need to mention your name and address at the start of the letter and the date under the address. The company name, designation, HR or the manager's name should be mentioned under the date. If you are not sure about whom to send the letter, find out the information from your reporting manager or supervisor.

  2. Start the letter with appropriate greeting. The starting paragraph should provide information about your resignation and the notice period. Do not stretch the letter for more than 2 to 3 lines. The reason for reason for leaving and other details can be mentioned in the body of the letter.

  3. In the body of the letter, start with thanking the employer for giving the opportunity to work with the company and gain experience which will help in future endeavors. There are many reasons for leaving the job like better job opportunity, to complete education, medical reasons, relocation or the company is relocating to a new place. So mention the reason for leaving the job clearly.

  4. In the end of the letter, do not forget to mention that you will stay in touch and thank the employer. Be very sure to use proper letter writing etiquette while closing the letter. Mention your regards followed by your name and signature.

Here are the two samples that can help you write a resignation letter. Make amendments according to your requirements.

Sample Resignation Cover Letter

Loretta F. Wallace,
2038 Clifford Street,
Concord, CA 94520,
(510)-703 9704.

Date: 1st May, 2005.

Mr. Michael S. Bruns,
Vice President,
Human Resource Manager,
Tele Marketing Pvt. Ltd.,
2984 Viking Drive,
Saint Clairsville, OH 43950

Dear Mr. Bruns,

I am writing this letter to notify you that I would like to resign from my position as assistant sales manager. July 14, 2011 will be my last day of work in this organization. According to the rules of this organization, I will be serving a notice period of 15 days in advance.

The decision to leave this organization has not been easy. However, I have to because I have to complete my studies. I will never forget the learning curve and the support provided by you. I am also grateful for the cooperation that was provided by all staff members wholeheartedly.

It was an honor and a privilege to have worked for such a prestigious organization. I had the opportunity to learn many new things and grow as a person during my stay with your company. Please let me know if I can be of help to the resignation process and relieving. I wish luck and a good fortune to the organization in its future activities.

Loretta F. Wallace

Assistant Manager,
Sales and Marketing,
Tele Marketing Pvt. Ltd.

Resignation Cover Letter

Christopher S. Woods,
1029 Wayside Lane,
Oakland, CA 94612,
(510)-291 2263.

Date: 1st May, 2005.

Mr. William E. Brantley,
Vice President,
Human Resource Manager,
Next Gen InfoTech Pvt. Ltd.,
3670 Spring Avenue,
Philadelphia, PA 19108,

Dear Mr. Brantley,

Kindly accept my resignation as a Systems Engineer. This would be effective from March 23, 2010. I would like to request you to relieve me of my duties from the date above.

It was a hard decision to take as in my family is shifting to a New Jersey, and I was left with no other option. I have been working in this company for last 3 years, and every day has been a great learning phase for me. I had faced new challenges and each one of them has honed my skills as a system engineer.

I apologize for all the inconvenience caused because of my resignation and I am ready to offer help during the transition. And I will do everything possible to minimize the inconvenience.

I thank you for providing me the opportunity to work with your organization and for helping me grow as an individual. I would like to work with you in future if we ever come back and settle in this city. You can contact me through my email id (

Christopher S. Woods

System Engineer,
Next Gen InfoTech Pvt. Ltd.


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