Resignation Cover Letters
In this section you will find sample resignation cover letters. Cover letters in this section are focused on resignation jobs.
When you are leaving your job for a personal or professional reason, you need to send a resignation cover letter. To inform the management about your resignation, you have to personally meet your immediate reporting head and inform about your decision. Once you have informed the concerned person, you can send a resignation cover letter to the HR or other concerned person in your organization. The reason for your resignation can be anything, you may be even leaving the organization on a negative note but your resignation cover letter should not have any negativity.
Steps to write resignation cover letters are as follows:
Contact information: Mention your name and address at the start of the cover letter. Mention the date below the address. The manager's or HR's name, designation and company address should be written below the date. If you are unaware about whom exactly you need to send the letter to then find out from your reporting manager or supervisor. It is important to mention the name of the appropriate person to whom you have to send resignation.
Introduction: Greet the receiver with proper salutation such as Dear George Smith. The introductory paragraph of the letter should provide information about your resignation and notice period. The introductory paragraph should be 2–3 sentences long. Do not stretch the introductory paragraph. The reason for your resignation and other details can be mentioned in the body of the cover letter. For example: 'Please accept this cover letter as my notice of resignation from the post of Senior Account. Considering fifteen day notice period, my last day of work will be August 15, 2011.'
Body: Mention the reason why you are leaving the job in the body of the letter. Thank the employer for giving you an opportunity to be a part of their firm and gain experience, which will help in future endeavors. There may be several reasons why you are leaving a job, such as you got a better job opportunity, due to medical reason, you want to complete you studies, you are relocating to a new place, and the company is relocating to a new location. Mention the reason for leaving the job clearly in the resignation.
For example: If the company is relocating to a new location and they have asked you to relocate. You are resigning because you don't want to shift to the new location. Mention it clearly in your letter. This lets the employer know that you were ready to work with the company if the location was not changed. Be grateful to the employer for the opportunities that they have provided. Mention what you liked about the company. Mentioning positive aspects will help to keep good relations with your employer. You resignation cover letter is kept in your employment documents and can be shared with your future employer. Do not mention anything negative about any person in your organization.
If you are leaving the job on a short notice, then ask permission from the employer; provide a reason about why you are leaving on such a short notice. You can even promise the employer that you are ready to train your replacement.
Closing: When you are ending the letter, thank the employer and mention that you will keep in touch. Use proper letter writing etiquette to end the letter. Mention your regards followed by your signature and your name.
There are several resignation cover letters on the bestcoverletter site. These letters can be used as a guideline to create customized cover letters. Go through the letter twice and get rid of errors before sending the letter to the employer. Make sure that the resignation ends on a positive note and mention that you wish to work with the company in future.