An executive secretary has to perform a lot of tasks which includes administrative, clerical and providing secretarial support. They work for the smooth running of the firm in an efficient and effective manner. An executive secretary generally reports to the First National Administrator. They are basically responsible for providing services at a senior level. Apart from providing support to the Chief and First National Administration they perform other minor office duties. Their job demands a lot of hard work and perseverance. The cover letter for an executive secretary should highlight all these skills. The letter should be drafted with a lot of thought. It should be formally drafted and have a lot of conviction for the employer to shortlist your profile for the next round.
Cover letter for an executive secretary can also include the duties and responsibilities undertaken in the previous job for the employer to gauge the candidate's potential. To increase readability the roles and responsibilities undertaken can be put in bullet points for the employer's reference.
Executive Secretary Cover Letter
David G. Alvarez,
3123 Briarhill Lane,
Hanoverton, OH 44423,
Date: August 18, 2008.
Mr. Gregory L. Wood,
328 Kovar Road,
Hamilton, OH 44423.
Dear Mr. Wood,
I was pleased to see your advertisement for the openings of executive secretary position on JobCenterUSA.com I would appreciate this opportunity and would be ready to start work immediately to present my skills and expertise in this work line for other professionals.
If my profile interests you, I would like to meet you in person to talk about this position and discus about the duties I would be performing. Please let me know if you consider me for this particular post. You can contact me via phone or email. My alternate phone number apart from the one listed above is (330)–456 7890 and my email address is email@example.com.
Thank you for your time, for going through this cover letter and the resume that is attached herewith.
David G. Alvarez.
Executive Secretary Sample Cover Letter
Richard S. Kohl,
1951 Caynor Circle,
New Brunswick, NJ 08901.
Date: October 3, 2011.
Mr. James A. Valle,
REX Private Ltd.,
1018 Elk Creek Road,
Dallas, GA 30132.
Dear Mr. Valle,
With reference to your advertisement dated September 28, 2011, in the Times Daily for the post of an Executive Secretary, attached is my resume for your kind perusal.
I have been working as an Executive Secretary for the past two years with Harley's & Sons and after going through you job requirements I am certain that I would very well be able to take all the said responsibilities in a better fashion.
The responsibilities and duties I performed as an Executive Secretary includes:
- Assist the First National Administration as per request.
- Provide administrative support to the chief officers.
- Receive and direct messages, including telephone messages and faxes.
- Looking after inquiries and directing people to the right person or department.
- Maintaining files and all the necessary correspondence.
- Aid to prepare and plan meetings and conferences.
- Make the necessary preparation for committee meetings and Band Councils.
- Making records of inventories and office supplies.
- Maintain confidential documents on word-processing systems.
I could bring more to the organization as I have acquired considerable knowledge in most of the departments. I would like to meet you in for an interview to discuss this further and what your expectations are from this job profile.
I assure you that with the kind of hard work and perseverance I possess I could manage any assigned task and would prove an asset to your firm. If you have any queries, please feel free to call me on the above telephone number to arrange for a mutually convenient time to meet.
I thank you for your time and hope to hear from you soon.
Richard S. Kohl.