Cover Letter for Administration Jobs
Cover letters are a very relevant and official document that is gaining huge and wide popularity in the modern days. It is used exhaustively and exemplarily by employees and employers as well. A cover letter makes it possible to gear a conversation between two people in an official and formal situation, making use of official and formal language at the same time. Cover letters are used for drafting messages regarding your: job acceptance, job acknowledgement, salary negotiation, resignation, thanking the employer, reference to suggestion, recommendation and many more of this kind.
Cover letters are also written for recommending someone for a particular job. This can be either positive or negative. Recommendation cover letters portray the professional character of an employee. A recommendation letter can make or break your career. If you are planning for a job change, you would need to get a recommendation letter from your previous employer. Recruiters contact your previous employer from the contact details given in your resume. A positive recommendation letter is given to a good employee who has a good track record in the company. A person with bad track records or who has given poor performance will get a negative recommendation letter.
You need to take care of some points while drafting a negative recommendation letter. You cannot make use of foul language to insult the candidate; you cannot dwell into the personal life of the candidate and put it on paper or make it public; you cannot write any wrong information or take the opportunity to take out any personal revenge on the candidate. The information has to be proper and valid; the letter has to look professional and ethical.
Take a look at the two samples given below if you wish to draft a negative recommendation letter.
Letter of Recommendation-Negative
Charles S. Cunningham,
XYZ Accounts Inc,
3051 Austin Avenue,
Savannah, GA 31415.
Date: May 1, 2005.
Mr. Alva S. Graham,
3708 Conference Center Way,
Savannah, GA 31415.
Dear Mr. Graham,
XYZ Accounts Inc. employed Nicholas.R.Janda as an account administrator from Feb. 23, 2004 to Aug 24, 2004. His responsibilities included investigating journal and ledger entries, implementing it on MS Excel sheets and creating reports. We had to terminate him due to his unprofessional behavior. He lacked in seriousness and sincerity. He was also given multiple warnings for reporting late in office.
To speak about his work; Many of his entries in the book contained multiple errors; He lacked in co-ordination with his subordinates and maintained a casual rapport; he was never able to complete the work assigned to him in time. Our company had to incur some losses due to his negligence. We also provided training sessions for him to improve, but all went in vain.
If we focus on the humanity or nature aspect, no doubt Nicholas is a good human being. But a person's personal life has nothing to do with his/her professional life. He has the capability of being a good professional but his uncaring attitude fails him to be one.
I write this letter with grave seriousness to tell you that I personally would hesitate to recommend Nicholas for any administrative post.
Charles S. Cunningham,
XYZ Accounts Inc.
Sample Cover Letter of Recommendation-Negative
Patty D. Kelly,
4891 Sumner Street,
West Los Angeles, CA 90025,
Date: May 25, 2006.
Mr. Troy C. Martinez,
Excel Corporate House,
4188 Barnes Avenue,
West Los Angeles, CA 90025.
Dear Mr. Martinez,
BCD Accounts had hired Catherine L.Church as a payroll representative from September 14, 2005 to March 18, 2006. Her responsibilities included: to Calculate, key, total, and balance substitute payrolls; communicating with the employees regarding changes in salary, benefits, etc; handling voluntary and involuntary deductions and appraisals; entering necessary changes to employee payroll records; and creating reports for information pertaining to retirement and payroll.
During the seven months that she spent here, her competency graph showed no scale of improvement. It consistently went down. She made umpteen numbers of mistakes in tallying and maintaining excel sheets for recording payrolls. This led to a grave misunderstanding between the management and the employees. She was also not able to communicate properly with the employees, thus depriving them of the correct details regarding their payroll. The reports that were assigned to her were left uncompleted, due to which we had to face problems in monthly and weekly meetings.
I write this letter to tell you that; though in corporate world competitors are seen and often termed as rivals, I would definitely recommend and suggest not to hire Catherine out of humanity for any administrative post in your organization. For me professionalism always has an upper hand than rivalry. I wish good luck to your firm always.
Patty D. Kelly